SOME USEFUL ADVICE ON DOCUMENTING EBIRD SIGHTINGS
by Malia DeFelice
Happy Spring Migration Everyone,
Everyone who has used eBird to report a rare bird, unusually high counts of a species, or birds that are unusual for the time of year, or location, is familiar with the automated prompt requesting more documentation. Just a few reminders about documenting your rare/unusual sightings on eBird:
Written Documentation: When you are prompted to provide documentation for a sighting of an unusual or rare bird, the #1 comment to add is a description of the bird. A description of the bird should contain field marks and defining physical or audible characteristics that helped you separate it from similar species. This is the most important element you can add to your checklist record. The bird’s behavior, what the bird was doing, where it was seen etc. can add depth to the record, but a description of what the bird looked/sounded like is the most important component. Remember, the rarer the bird, the more important thorough documentation becomes.
Early Arrivals : Accurate reporting of arrival timing is just as important to science as correct ID, and the two can go hand in hand. It is understood that not everyone will know if a bird is extremely early, sort of early, or just a little bit early. Some migrants return earlier than others. Some return a lot later than others. So please treat the prompt for more details for an early bird in a similar way that you would treat rare birds. Please provide confirmable media, or a description of what the bird looked like or sounded like and how it was separated from confusion species. When writing your details, consider how helpful your choice of words will be to other eBirders, researchers, scientists and people doing important conservation work now, and far into the future.
Photos and Audio: eBird has made uploading photos and audio recordings relatively easy. Media are a great way to document your sightings. And we are fortunate in San Mateo County to have many good photographers. However, there are times that we see photos or hear audio, that are of a less than optimal quality and they alone do not support the ID of the bird. If your uploaded media is less than optimal , please supplement your record by adding descriptions of the bird(s) as noted above.
“Details to be added” “Photos/Audio to be added”. When compiling checklists in the field using a smart device, it can be difficult to type detailed notes. For birds flagged for more details, please use comments like “Details to be added” or “Photos/Audio to be added”. But use that wording only as a temporary placeholder in your checklist comments. Avoid making those “to be added” comments permanent. Try to write your descriptions of the birds and field marks/notes etc. as soon as you can while the details are still fresh in your mind. Don’t wait until a time too far in the future when details are fuzzy at best. Upload your supporting photos and audio as soon as it is convenient , especially if it is an early arrival or a rarity you are documenting.
HOTSPOTS: If you are birding at a known eBird Hotspot please select the known eBird Hotspot as your checklist location. Unfortunately, it is very easy to select an auto-assigned location when entering your checklist data with a smart device in the field. The eBird Hotspot may not be the first location option in the list of location choices, so please take care to look for the official hotspot.
Merlin Users: If you are using Merlin to identify a bird that gets flagged for more details, please upload your audio recording to your checklist as soon as it is convenient. Leaving a comment “ID”d by Merlin” is not considered sufficient documentation. Merlin can be accurate, but Merlin can also be very wrong and still needs the human element to review suggested Identifications. It is always best to try to see a vocalizing bird in order to get visual confirmation of the ID when possible.
Species High Counts for eBird records: The mobile app now prompts species “High Counts” with a request for added details. A brief comment describing how the number was determined, i.e. “counted by 10’s” or “direct count” is what eBird is looking for. A numeric estimate of birds is always better than an “X”. In addition, in some cases it may be necessary to confirm how the species was ID’d by providing a brief description of the species and how it was separated from similar species.
A Big Thank You to All, for your media contributions, documentation and note-taking efforts to support rare bird sightings, unusually high counts of a species, or birds that are unusual for the time of year or location in San Mateo County. You make San Mateo County eBird what it is!
Good Birding and Have Fun.
Team eBird-San Mateo County
Below are a series of eBird help articles covering various topics:
Here is an eBird help article about how to document your sightings.
https://support.ebird.org/en/support/solutions/articles/48000803130-how-to-document-your-sightings
For more information and tips for counting large numbers of birds or birds observed over a duration of time here are 3 help articles:
https://ebird.org/news/counting-101/
https://ebird.org/news/counting-201/
https://ebird.org/news/counting-102/
Here is an eBird help article that talks about uploading media.
We are seeing a lot of new users on eBird. If you are new to eBird here is a help article about Getting Started with eBird:
https://support.ebird.org/en/support/solutions/articles/48001158707-get-started-with-ebird
For new eBirders, I highly recommend taking the FREE eBird essentials course